Use cases
Eight patterns taken from live tender and requirement documents. Sectors are named, organisations are not.
Trigger
Headcount now exceeds desk supply
Floor-plan booking, colleague lookup, and automatic release replace the informal claiming. People can see where their team sits, and a seat nobody turns up to goes back into the pool.
Trigger
A booking system has to be live before day one
Room booking, desk booking, and digital signage are commissioned together, so the space is bookable and legible from the first day of occupancy.
Trigger
No patches, no new licences, a fixed deadline
A working system by the deadline, running inside the existing infrastructure, instead of an open security gap and an unsupported dependency.
Trigger
Mid-migration to Microsoft 365, with legal reviewing the terms
Named EU hosting, a documented export and deletion path, and continuity of booking service across the transition, on-premise and cloud alike.
Trigger
Printed order lists and nightly email exports
Catering and visitor handling are folded into the booking itself: orders carry deadlines, allergens, and cost centres; visitors are pre-registered from the invite and check themselves in.
Trigger
Shared space, separate governance
Shared-tenancy configuration: each organisation keeps its own rules, roles, and invoices, while the building is coordinated as one estate.
Trigger
A formal security, GDPR, or accessibility cycle
The evaluation leads with single sign-on, role-based access, full audit logging, EU hosting, and accessibility evidence — employee experience comes after the gate is cleared.
Trigger
Sector systems that are not going to be replaced
The booking engine sits underneath those systems through an open REST API, carrying rooms, desks, resources, and signage without asking anyone to abandon the sector tooling.